Directorate of Admission, Registration, and Examinations

Introduction

The Directorate of Admission, Registration, and Examinations is the backbone of academic life at the university and the primary link between the student and the institution. A student’s journey begins here, where their academic progress is monitored and any obstacles on the path to graduation are resolved. Following graduation, students embark on their professional journeys, utilizing the sciences and skills acquired during their university years.

The Directorate provides comprehensive information regarding the university’s faculties, majors, and admission requirements, while ensuring students are well-versed in the university’s regulations and bylaws. Furthermore, the Directorate contributes to developing academic procedures to facilitate processes for students and faculty alike—most notably through the implementation of online registration and digital academic file management accessible from both inside and outside the campus.

Vision

To achieve excellence in admission and registration services by utilizing the latest advanced computer systems and strictly adhering to Total Quality Management (TQM) standards.

Mission

The Directorate is committed to providing distinguished services and facilitating all procedures related to admissions, registration, and the issuance of student documents. This is achieved through the optimal investment in modern technology, highly trained human resources, and high-quality operational protocols, while maintaining transparency, justice, and support for academic advising.

Objectives

1. Attract high-achieving high school graduates.

2. Develop admission mechanisms and criteria.

3. Automate all admission and registration processes to provide accurate data and statistics for university decision-makers.

4. Optimize modern technology to ensure the quality of services and procedures.

5. Digitize student academic records and document issuance systems.

6. Promote the use of the Student Portal (Edugate) for registration and academic tracking.

7. Raise awareness regarding university regulations, study guidelines, and examination rules.

8. Strengthen the use of the academic system by faculty members to enhance the effectiveness of academic advising.

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Technologies and Systems (SIS & Edugate)

A. Student Information System (SIS) An integrated software suite designed to manage academic data efficiently while maintaining high levels of security and confidentiality.

• Sub-systems include: Academic Affairs, Admissions, Registration, Student Academic Procedures, Graduation, Examinations & Grading, Student Accounting, and E-Services.

B. Edugate Portal The primary gateway for academic services, offering:

• Visitor Services: Online admission applications, academic calendar, and study plans.

• Student Services: Course registration, exam results, academic status (Add/Drop, change of major), and financial balance.

• Faculty Services: Grading, academic advising, and attendance tracking.

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Admission Requirements and Documents

General Eligibility: Applicants must hold a Syrian Secondary School Certificate (High School Diploma) or its equivalent. The student’s grade average must meet the specific admission requirements of the chosen faculty.

Required Documents (By Category):

1. Syrian High School Certificate: Original certificate (for ministry scholarships), 4 certified copies, ID card copy, 4 personal photos, and the university enrollment contract.

2. Non-Syrian Arab Certificates: Original certificate (authenticated by the Ministry of Education and Foreign Affairs of the source country, the Syrian Embassy in that country, and the Syrian Ministry of Foreign Affairs in Damascus), plus elementary school certificates (9th grade).

3. Foreign/International Certificates: Original High School Diploma (fully authenticated and translated), 11th-grade transcripts, 9th-grade certificates, and an equivalence letter if issued in an Arab country.

Note on Authentication: "Certified/Authenticated" means stamps from the source country's Ministry of Foreign Affairs, the Syrian Embassy abroad, and the Syrian Ministry of Foreign Affairs in Damascus.

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Academic Regulations

• Study Duration: Maximum 8 years for Pharmacy and Engineering; 7 years for other faculties.

• Academic Deferral: Students may defer their studies for a maximum of 4 semesters (after completing at least one semester).

• Study Freeze: Available for extenuating circumstances if submitted before the end of the 8th week of a regular semester.

• Cessation of Enrollment (Drop-out): Occurs if a student is absent for 4 consecutive semesters without an official deferral.

Graduation and Documents

Graduation Requirements:

• Successful completion of all credit hours in the study plan.

• A minimum Cumulative Grade Point Average (CGPA) of 2.00/4.00.

Issued Documents:

• Graduation Notification (Arabic/English).

• Wall Diploma (Arabic).

• Official Academic Transcripts (Arabic/English).

• Certificate of University Life and Enrollment Proofs.